Graduate Studies Administrator Job Vacancy

The University of Oxford is a stimulating work environment which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. This is an exciting opportunity to be part of the Department’s professional support team helping to provide an integrated and high-quality professional service to staff and students across the Department.

We are seeking a proactive Graduate Studies Administrator to manage graduate admissions and student administration within the Department of Experimental Psychology. Working with the Senior Academic Administrator and Academic Office colleagues, you will provide an efficient and responsive service for applicants, students and academic staff, supporting admissions, progression, and wider graduate administration

To be successful in this role you will have a degree or equivalent experience, with substantial administrative or student-facing experience in higher education or a similarly complex environment. You will be highly organised, accurate, and able to manage competing priorities independently. You will have excellent communication and IT skills, and be able to handle confidential information with discretion. Experience of graduate admissions, student administration, or University of Oxford systems would be an advantage.

The post is permanent and offered on a full-time basis working 37.5 hours per week. The role is based within the new, purpose-built Life and Mind Building. A pattern of hybrid working may be possible with the agreement of your line manager, with a maximum of 40% home working once established in post.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

The University of Oxford is committed to equal opportunity, and to being an inclusive institution where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission. We welcome applications from individuals from all backgrounds, including those under-represented within higher education. No applicant or members of staff shall be unlawfully discriminated against on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

Application process

Applications for this vacancy are to be made online. You will be required to upload a supporting statement addressing the selection criteria, your CV, and the contact details of two referees as part of your application.

The closing date for applications is midday on 22 September 2026 and only applications received by this date will be considered. It is anticipated that interviews will be held on 15-16 October 2026, however these dates may be subject to change.

To apply for this role and for further details, including the job description and selection criteria, please see the link below: