Job description

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned our reputation as a firm that leads the industry and opens up new possibilities in law. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. We are defined by our consistent commitment to creating a collaborative and supportive working culture and investing in your progress. We’re committed to supporting a culture that drives diversity and inclusion. Every day, we’re working hard to create an environment where you feel you can bring your authentic self to work. To be comfortable and confident to be who you are in the workplace. To feel like you belong. We offer rewarding careers that are built around your strengths and designed to ensure you can achieve your personal and professional ambitions. Joining our global team, you’ll discover what collaborating on a global scale really looks like; you’ll learn how to help drive change; and you’ll be at the heart of an organisation that’s defining the future of law. If you’re ready to find a place to thrive: It’s Time.

Department purpose

The HR team at Allen & Overy provides a first class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as learning & development, resourcing, reward, employee relations advice, payroll, systems and HR administration. 

Role purpose

This co-ordinator will provide administrative and client-facing support to the Graduate Recruitment and whilst located in Belfast, will be part of the team based in London.

Key relationships

  • Head of Resourcing
  • Senior Graduate Recruitment Manager
  • Graduate Recruitment Team London
  • Graduate Recruitment Partner 
  • Belfast Graduate Recruitment team
  • Wider HR Teams 
  • Role and responsibilities

  • Providing general operational and administrative support to the Graduate Recruitment in London.
  • Dealing with day to day recruitment questions from prospective candidates, current trainees and partners as well as daily interaction with our Belfast administration team.
  • Support to the Graduate Recruitment Team (day to day):

  • Proactively manage the running of our virtual/on site assessment centres for the main milkround period, acting as a point of contact for the students and assessors. 
  • Become an expert in the IT systems we use within graduate recruitment and act as a first point of contact for the London team. 
  • Work closely the diversity specialist located in London to manage the event schedule throughout the year. 
  • Support in sourcing speakers for events and designing the sessions. 
  • Own and develop relationships with universities, including small budgetary responsibility on behalf of the firm. 
  • Attend, and present at, virtual and on campus events, including law fairs, skills events and presentations. 
  • As and when required for programmes, responsible for researching, ordering and distributing all graduate branded merchandise. 
  • Screen online open day, vacation programme and training contract applications.
  • Support with annual review of programmes and data collection. 
  • Apprenticeship programme: 

  • Proactively manage the running of our virtual assessment for the apprenticeship population.
  • Provide one to one briefings for the students ahead of time.
  • Work in partnership with the specialist overseeing this programme, to drive forward the marketing and attraction. 
  • Screen applications for the apprenticeship programme. 
  • Key requirements

  • Previous recruitment and/or HR administration experience within a busy department, ideally within a blue chip and/or professional service company
  • Proven ability to build and maintain internal and external relationships
  • Be able to identify and evaluate problems and demonstrate the ability to approach and tackle problems effectively
  • Working knowledge of applicant tracking systems and/or HR systems. Experience of using PeopleSoft desirable but not essential
  • Competent in Microsoft Office packages
  • Positive, pro-active attitude and ability to cope under pressure
  • Who we are looking for

  • Excellent organisation and administration skills
  • Excellent attention to detail 
  • Pro-active and flexible approach to work
  • Confident communicator, friendly and mature in approach
  • Ability to work to tight deadlines in a fast moving environment
  • Professional, with the ability to handle confidential information
  • Team player
  • Travel to London to support events and programmes as and when required
  • Additional information – External

    Applications will close on Tuesday 27/07 at 12pm

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